Decision Record 2021

Safer Streets 3 Program 2021-22 – Allocation of Funding and Procurement Decisions

Safer Streets 2 Program 2021-22 – Allocation of Funding and Procurement Decisions

Newark Safer Streets Program 2021-22 – Allocation of Funding and Procurement Decisions

Extension and Variation to Better Times Safer Streets and VRU Comms Contract

Mint Commercial Services LLP-1552 and other WIP frameworks

Safety of Women at Night (SWAN) Home Office Funding and Procurement Decisions

Provision of Targeted Outreach in Top Valley

Nottinghamshire Victim CARE Contract Extension / Single Tender Award 2022/23

Request for Proposals for an Independent Review of Nottingham’s Night Time Economy Safety Provision

Temporary Amendment to Contract Standing Orders

Stationery (Office & Electronic Supplies)

Capacity Building Support

(EMSOU) Lab Alterations

Additional Funding Award - Chayah Development Project 2021/22

Award of Contract - Independent Victim Support and Restorative Justice Needs Assessment for Nottinghamshire

Additional Funding Awards 2021/22

Funding to support coordination of policing assets in order to provide an enhanced offer to tackle rural crime

Nottinghamshire Police and Crime Plan Design and Print - Award of Contract

Serious Violence Youth Interventions Home Office Funding - Divert Plus Programme Procurement Decisions

PCC funding for Adult and Paediatric Sexual Assault Referral Centres (1 April 2023 - 31 March 2025)

Request for Quotes for the Design and Print of the new Nottinghamshire Police and Crime Plan

Award of Contract for Stage 4 of the OPCC Roles and Responsibilities Review

Independent Victim Support and Restorative Justice Needs Assessment for Nottinghamshire - Request for Proposals

Award of Research Contract to Explore the Impact of Experiencing or Witnessing Violence on Boys' Beliefs and Behaviours in Nottingham and Nottinghamshire

Award of Domestic Violence Perpetrator Programme Contract 

Delegation of Monitoring Officer and Head of Paid Service (Chief Executive) roles

Construction of new Nottinghamshire Police and Nottinghamshire Fire and Rescue Service Joint HQ at Sherwood Lodge

Provision of strategic consultancy support and services to Police and Crime Commissioner for Nottinghamshire

Provision of prevention tools in the NTE

This decision notice seeks approval of £5790 +VAT of spend from the Late Night Levy fund for the provision of prevention tools in the Night Time Economy.

Chorus Telecom Intelligence Software Licences

The purpose of this report is to recommend approval of the purchase of Chorus licences to facilitate a Cloud based system. 

Access to Chorus is currently provided via Derbyshire Police who 'host' the server. Therefore, to access the system, Nottinghamshire staff have to log on to Derbyshire's network via the citrix gateway and then into Chorus. Derbyshire Police are moving to a Cloud hosted version of Chorus this year and therefore will no longer support Nottinghamshire's Chorus access after November 2021. 

The direct access to Chorus via a Cloud hosted system will make the force self-sufficient in relation to this intelligence and evidence gathering software.

Project Zeal funding in the City 

Further to decision record 2021.038 which provides detail around Project Zeal in both the City and the County. Further discussions have taken place in the City about how the £15,000 will be allocated and rather than the £15,000 going to Framework in the City as detailed in decision record 2021.038 the plan is as follows: 

• £12,000 to go to Livingstone House - via a funding agreement with the PCC - to provide drug and alcohol misuse treatment and rehabilitation support; and 
• £3,000 to Framework or Nottinghamshire Police to manage in relation to care package arrangements to support greater social functioning of offenders.

2021/22 Make Notts Safe Fund

The PCC is requested to confirm her verbal agreement to award up to £131.008.52 to 16 third sector organisations through the new 2021-22 Make Notts Safe Fund. 

The Commissioner has a vision to 'make Nottinghamshire safe and feel safe' and outlined a number of areas of activity where third sector organisations may be well placed to deliver projects to help meet her overall priorities as part of this fund. These were as follows:

Preventing

• Crime preventation initiatives and early help interventions that deal with the causes rather than consequences of crime.
• Outreach work focused on high risk crime and ASB locations which seek to identify at risk individuals and provide them with advice and support to prevent them from future involvement. 
• The provision of education and diversionary activites (including sport, arts, music, drama etc.) in communities, set up in key locations and at key times that aim to steer young people away from crime.
• Work with key partners to reduce reoffending and tackle the drivers of crime and ASB.

Responding

• Community led initiatives to raise public awareness and prevent issues of the greatest concern to local communities, such as ASB, speeding and rural crime.

Supporting

• Community led initiatives to increase reporting of local issues and improve victim and community trust and confidence in the police. 
• Capacity building for small community organisations supporting victims with protected characteristics. 
• Pre National Referral Mechanism (NRM) support for victims of modern slavery. 
• Piloting of new innovative support for victims that meet a current gap.

Provision of targeted outreach in Top Valley

The decision notice seeks approval of £11,700 spend from the VRU budget for the provision of targeted outreach in the Lytham and Hogan Gardens area of Top Valley. Outreach and diversionary activites will be provided by two VCS organisations; Pythian Club and Chayah Group who will be working with different age groups and at different times of the day. 

The provision has been established following an incident of serious violence in the area and ongoing community tensions and ASB.

Supply and fitting of the Smartscan lighting system at Mansfield Police Station

Donation towards the cost of a video recorded interview suite in paediatric sexual assault referral centre 

Sexual Violence Mental Health Practitioner Pilot - Additional Cost

Women Specific Conditional Caution Project - Grant Extension

The PCC confirms her intention to extend the Changing Lives Women Specific Conditional Caution Project to 30th September 2022 to enable continuity of service while future vulnerability-based conditional cautioning options are explored in line with the force's new Out of Court Disposal framework.

Provision of temporary strategic comms support

The PCCs communications contract came to an end on 31st August 2021. In order to enable the Commissioner to have ongoing comms support to enable her to consult and maintain her website an interim arrangement has been put in place for a maximum period of 3 months (1st September 2021 to 30th November 2021). 

The Commissioner is required to confirm her approval to award a contract for a maxiumum period of 3 months to SW1 Media Limited (Millbank Creative).

Language Services

The National Dynamic Purchasing System (DPS) for language services was launched in 2020 and is in place until 2027. It has been designed to meet the exacting needs of all police forces in England, Scotland and Wales. Simon Cole, Chief Constable for Leicestershire is lead for the initiative and Chief Constables across the UK have signed up to the scheme. 

Leicester Police acted as lead force for the East Midlands regional procurement and CINTRA were awarded the contract through a competitive tendering process. 

In order to access services Nottinghamshire Police are required to enter a call off agreement with CINTRA. The call off agreement shall provision an initial period of 24 months, running from 1st October 2021 to 30th September 2023, with an option to extend for a further 24 months from 1st October 2023 to 30th September 2025. 

Services are pay on use. It is anticipated that the total contract value over the 48-month duration will amount to circa £1,430,800. 

The agreement replaces 4 existing arrangements which provision: Written Translation, BSL Non-Verbal Service, Face to Face Interpreting, Custodial Translation of Witness Statements, and Telephone Interpreting. 

Funding for Nottingham Purple Flag Profile

Purple Flag is an accreditation process similar to Green Flag Award for parks and Blue Flag for beaches. It leads to Purple Flag status for town centres that meet or surpass the standards of excellence in managing the evening and night-time economy. Nottingham has held Purple Flag status for its city centre since 2010. 

Every two years there is an external process in order to ensure that standards have been maintained and that previous recommendations have been acted upon. The previous external assessment in 2019 highlighted that Nottingham needed to improve the way it markets its Purple Flag status.

The latest assessment is due in the last quarter of 2021 and Nottingham Business Improvement District have asked that PCC to provide £3,500 to support activites to promote the city's Purple Flag status. Activites will be carried out under the joint branding of the organisations involved. The BID will provide all resource for completion of the Purple Flag application and promotion and the PCC will provide funding to resource and execute the marketing strategy. The £3,500 will be paid from the Nottingham Late Night Levy fund. 

Police Complaint Reviews - Contract Extension

Where a complaint has been recorded under Schedule 3 of the Police Reform Act 2002, the complainant has a right to apply for a review of the outcome of a police complaint. 

Police and Crime Commissioners (PCCs) are responsible for reviewing police complaints. As set out in Decision Record 2021.007 the PCC entered into a contract with Sancus Solutions Ltd on 1st February 2021 for 12 months with an option to extend for a further 12 months from 1st Februrary 2022. The Commissioner is now required to approve this 12 month extension allowed for in the contract from 1st February 2022 to 31st January 2023. Sancus Solutions Ltd will consider whether the outcome of the handling of the complaint is reasonable and proportionate and where the Police and Crime Commissioner finds that the outcome of the complaint is not reasonable and proportionate it will uphold the review and make recommendations to Nottinghamshire Police.

Safer Streets Target Hardening

The Nottinghamshire Office of the Police and Crime Commissioner secured funding via the Home Office Safer Streets Grant funding to cover target hardening activites. The grant funding has a time restriction in the need for it to be spent by 31st March 2022. 

The activity was sourced via the compliant Fusion 21 framework with an award being made to J Tomlinson. 

The amount allocated to this contract is up to £484,006 but the spend against this will be dependent on requirements. The period of contract shall be 1st October 2021 to 31st March 2022.

Funding for Black History Month Event

The Nottinghamshire Police Youth Outreach Team are arranging a community event as part of Black History month. This community cohesion event aims to celebrate black history and black culture and will include live performances, activities, food and refreshments. 

The PCC is therefore requested to support £500 spend towards the event.

HOLMES 2 Contract Renewal

The purpose of this report is to recommend approval of the renewal of the HOLMES (Home Office Large Major Enquiry System) 2 licensing agreement for a minimum of three years.

Safer Streets for Women (Round 4) Funding for Online Survey

In preparation for a bid submission to the Home Office Safer Streets (Round 4) fund to improve safety and feelings of safety for women and girls, a survey has been developed and plans made for undertaking an online survey to help inform the bid submission in relation to the City Centre.

Fleet Capital Programme Budget 2021-22

The original budget allocation for the Fleet Capital Programme for 2021/22 totalled £2,361,000 and was approved as part of the budget setting process by the OPCC. Following a recent review with the Forces CFO/Head of Department for Fleet and the Fleet Manager and in recognition that a more focused strategic plan has been developed since the move away from the PFI contractor an increase in that budget will be required of £300k. 

The reason for the requested increase includes reprofiling the general replacement of vehicles, replacement of write off vehicles, a change in the mix of marked/unmarked vehicles within local policing and an increase in vehicles for Roads Policing. 

Due to the lead time in ordering and receiving delivery of new vehicles plus conversion times the proposal is to increase the vehicle spare fleet by 6 vehicles so in the event we have an operational vehicle written off the delay in a replacement will be minimal. 

Capital Receipt Income is expected to increase by £300k due to the sale of general replacement vehicles and will therefore off-set requested increase in capital expenditure budget.

MOJ Critical Support Fund and funding award to SHE UK

In June 2021 the MOJ announced a Critical Support Fund which was intended to meet any exceptional or additional need for community based sexual violence and domestic abuse support that could not be met through existing allocations. The Police and Crime Commissioner for Nottinghamshire completed a bid to the MOJ for funding for SHE UK to ensure they could continue to support their existing service users and was successful in securing £8,500. 

This £8,500 for SHE UK from the MOJ Critical Support Fund is in addition to the £7,500 awarded to SHE UK from the MOJ Sexual Violence Uplift Grant and a further £4,000 that the PCC was agreed to award SHE UK to ensure that the service can continue to provide support to its service users for the remainder of the financial year (2021/22). 

Police and Crime Survey Contract Extension

The Nottinghamshire Police and Crime Survey is a key product used to inform planning and performance by the OPCC, police and community safety partners. The contract for the Police and Crime Survey was awarded to Information by Design and expired at the end of July 2021. 

Moving forwards, the Commissioner intends to undertake a competitive tendering process as part of a multi-year contract. However, due to the timescales this has not been possible since the Commissioner was elected in May 2021. Therefore, in order to ensure continuity and to enable the Commissioner to review the survey and explore her requirements going forward the Commissioner has taken the decision to extend the current contract with Information by Design from 1st August 2021 to 31st March 2022.

Spend from the Violence Reduction Unit Budget

This decision form seeks approval for the following spend from the VRU budget:

• Continued funding for the core custody provision
• To enable additional custody provision
• Staffing provision for the development of the Trauma Informed Strategy
• Staffing provision to support the development and implementation of the Incubation Hub
• To fund restorative resilience supervision and support to community based organisations
• To fund engagement with girls and young women to understand experience of serious violence

Extension of the Domestic Violence Perpetrator Programme (DVPP)

Publicity and Communications Work for Safer Streets 2 Project and the Violence Reduction Unit

Better Times currently has the contract to deliver the Nottingham Police and Crime Commissioners publicity and communications work. This contract comes to an end on 31 st August 2021. As part of the current contract Better Times undertake publicity and communications work on behalf of the Nottinghamshire Violence Reduction Unit (VRU) including the management of the VRU website and social media accounts.

In addition, as part of the current contract Better Times has been undertaking some publicity work in relation to the Safer Streets 2 funding that has recently been awarded to the Police and Crime Commissioner.

In order to maintain consistency in relation to both the VRU and Safer Streets 2 publicity and communications work the Commissioner is required to confirm her decision to provide Better Times with a contract to undertake this work from 1st September 2021 to 31st March 2022.

Safer Streets for Women (Round 4) Funding for Online Survey

In preparation for a bid submission to the Home Office Safer Streets (Round 4) fund to improve safety and feelings of safety for women and girls, a survey has been developed and plans made for undertaking an online survey to help inform the bid submission in relation to the City Centre.

Support for victims of non domestic stalking - extension of pilot October 2021 to March 2022

As outlined in Notice of Decision 2020.069, the former PCC agreed to extend a pilot project to support victims of non domestic stalking. The pilot funds specialist stalking support delivered by Equation, Juno and Nottinghamshire Women's Aid and the development of training seminars to raise awareness of the service. The pilot extension was due to finish in September 2021.

In May 2021 Caroline Henry was elected as the new Police and Crime Commissioner for Nottinghamshire. Commissioner Henry is conducting a series of listening events over the summer of 2021, the outcome of these events will inform the new Police and Crime Plan and future commissioning priorities. In the meantime, the Commissioner does not wish to see any loss of support for vulnerable people and therefore wishes to extend the pilot by a final 6 months to ensure that specialist support continues.

Safeguarding Through Commissioning Policy

A potential funder has requested Nottinghamshire Office of the Police and Crime Commissioner's Safeguarding Policy.  Nottinghamshire Office of the Police and Crime Commissioner is responsible for quality assurance of safeguarding standards through contractual arrangements with all its commissioned services.

Request for Proposals for Videography Support for Community Events August- October 2021

Commissioner Henry has planned a series of "Have Your Say" engagement events to listen and learn from residents over the summer and early autumn of 2021. These events will shape her new Police and Crime Plan for Nottinghamshire. Eight community based events will be held between 12 August and 12 October 2021, in addition to a number of thematic events. The community based events will be both in person (Covid restrictions permitting) and streamed live. The Commissioner seeks a provider of videography support for the eight place based community events, plus additional videography support on a call off basis.

OPCC Roles and Responsibilities Review Award of Contract

As outlined in Notice of Decision 2021.071, Commissioner Henry published a Request for Proposals for an independent review of the functions, roles and responsibilities of staff within the Office for the Police and Crime Commissioner. Four bids were received which were assessed by the Commissioner and OPCC staff against published criteria. Julia Mulligan’s bid received the highest overall marks. Following assessment of the received bids, Commissioner Henry is requested to approve the award of the contract to deliver the independent review to Julia Mulligan. The contract will cost £20,600 and will be funded out of PCC reserves.

Agreement for the purchase of Chilwell Depot, Brailsford Way, Chilwell Meadows Business Park, Beeston, Nottingham

Following the agreement to exit the Vehicles PFI contract discussions have been on-going in respect of the purchase of the freehold of the Chilwell site, in line with the overall approved business case.  A purchase price of £1.2m has been indicated that this would be acceptable by the owners and it is recommended that the Commissioner agrees the purchase at this value.

Safer Streets 2 - Procurement Decisions

Making It - Life Skills

As previously agreed an agreement has beem drawn up to provide temporary support through Life Skills to Making It.  Making It is a charity organisation offering support to other charities and accommodation to Life Skills and organisation that the OPCC work closely with in providing valuable support to young people in the prevention of crime.

The charitable aims of the Making It Discovery Centre are in line with the priorities arid ro:le of the Police and Crime Commissioner and represent a support to the communities of Mansfield and wider Nottinghamshire.

Request for Proposals for Roles and Responsibilities Review

Commissioner Henry wishes to review the functions, roles and responsibilities of staff within the Office for the Police and Crime Commissioner. The review is broad in scope and in addition to OPCC staff will also consider the staffing functions funded by the Commissioner through the
Nottingham Crime and Drugs Partnership, Safer Nottinghamshire Board and Nottingham and
Nottinghamshire Violence Reduction Unit ("NNVRU").

Commissioner Henry is requested to confirm her earlier approval of the publication of a Request for Proposals for the review at a cost of up to £25,000. The work will be funded out of the budget for the Office of the Police and Crime Commissioner.

Award of funding for personal health budgets for CSA survivors

The Commissioner is currently holding over £100,000 of unspent NHS England High Volume Fund monies in reserves for personal health budgets for adult survivors of child sexual abuse which occurred whilst in the care of authorities. This funding was returned to the Commissioner by Nottingham and Nottinghamshire Clinical Commissioning Group earlier in 2021.

The Commissioner's Office is currently exploring with CSA survivors how the remaining personal health budgets funding should be spent. However, in the meantime there are three survivors with outstanding issues and concerns with personal health budgets partially agreed with the Clinical Commissioning Group. All three survivors are being supported by Notts SVS Services' Clinical Commissioning Group. The lack of resolution of their personal health budgets is causing distress.

The Commissioner is requested to approve the award of up to £2,550 to be paid to Notts SVS Services. Notts SVS Services will use the funding to purchase items and support requested by the survivors.  The funding will be paid for by NHS England High Volume Fund.

Newark Police Station Focus Groups 2021

The PCC plans to commission two focus groups in the Newark area to consult on plans to relocate Newark Police Station. The contract for delivering the focus groups will be awarded to SMSR Research Limited

Additional Passive Drugs Dog for Nottinghamshire Police

A proposal has been received by the Police and Crime Commissioner from the Force to fund the purchase of an additional passive drugs dog at a cost of £24,775.

Passive drugs dogs have proven themselves valuable assets to Nottinghamshire Police in a
range of capacities including management of the night time economy (NTE).  Operation PROMOTE and now GUARDIAN has run with demonstrable success in Nottingham city centre's NTE since 2013 helping to reduce violence whilst disrupting and deterring those with drugs and weapons from entering the city centre during a higher-risk period.

The availability of passive drugs dogs within the Force is limited and therefore the ability to
expand the use of this resource to other areas of the county will be limited at the current
capacity.

This proposal will increase the capability and capacity of the Force in the use of a valuable tactic and provide for this functionality to be more readily available across the Force Area.

Youth Commission 2021/2022

The PCC plans to commission Leaders Unlocked to deliver targeted engagement with young people and under-represented groups across Nottinghamshire throughout 2021/22.

20-25 young people aged 14 to 25 will be recruited and trained to join the Youth Commission. The Youth Commission will engage young people from diverse backgrounds including harder-to-reach groups such as ex-offenders

Videography Support for the Newark Police Station Consultation and production of a media suite back round stand

The Police and Crime Commissioner for Nottinghamshire has invited quotes for the following work:

a) Videography support for the Newark Police Station Consultation; and
b) The production of a media suite background stand.

Quotes have been received and based on value for money a provider has been identified to undertake this work.

Late Night Levy funding for Operation GUARDIAN to March 2022

After several years of demonstrably successful operation an opportunity is available to increase the number of monthly deployments of the city centre passive drugs dog operation Operation GUARDIAN from on average one night per month to two nights using funds available through the city's Late Night Levy (LNL).  Funds are available for use through the levy to deliver this increase to the end of the financial year ending 31st March 2022.

Stapleford Place Fund Spend

In March 2021 the Commissioner announced an award of up to £25,000 for a Stapleford Place Fund (see Decision Notice 2021.022). The focus for this fund was to be on the area surrounding Hickings Lane playing field and on improvements that could be made to this area to ensure people living in the area felt safe and secure. Key partners and stakeholders have now come together, reviewed the area and devised a spend plan to improve security in the area.

Condition Survey Phase 4 Oxclose Lane

The stock condition surveys have been conducted and identified £10m of back log maintenance to be done over the next 5 years. Gleed's have been appointed to carry out the first phase to implement the priority 1 and 2's. The Phase 3 has been traditionally procured which covers sites Bulwell and Ollerton plus various joinery items.

This requirement is for PHASE 4 and we will require appointment of a consultant and contractor

JHQ Generator

In conjunction with the 2019 project for the Police and Crime Commissioner for Nottinghamshire and the Nottinghamshire Joint Fire and Rescue Authority joint HQ at Sherwood Lodge, it has recently been identified that the 800KVA generator currently on site at the Nottinghamshire Police and Fire HQ would need to be upgraded to a much bigger generator than originally scoped. Assumptions were made at the time of designing that the existing generator would have sufficient capacity to power both the new and existing buildings. A review of the Mechanical and Electrical Design established that this would not be the case and there had been a significant under-estimation in the power requirements of the new and existing buildings. The back-up generator ensures that in the event of a power failure the HQ will be operate as normal in delivering an emergency services to the public of Nottinghamshire, which is a fundamental business requirement.

Safer Streets Round 3 Funding for Street and Residential Surveys by SMSR Ltd

In preparation for a bid submission to the Home Office Safer Streets. (Round 3) fund to improve safety and feelings of safety for women and girls, a survey has been developed and plans made for undertaking street and residential surveys to help inform the bid submissions. 

Nottingham Women's Centre Focus Group Costs

In preparation for a bid submission to the Home Office Safer Streets (Round 3) fund to improve safety and feelings of safety for women and girls, a Focus Group was undertaken by the Nottingham Women's Centre on behalf of the PCC with a small group of women and insight was obtained to help shape an online questionnaire. To compensate participants, vouchers were purchased and awarded to the total value of £83

Approval of the provision of VRU funding for Girls' Boxing and Outreach at Nottingham Train Station

The VRU seek approval to commission the following interventions, to be funded by the VRU core budget:

• Provision of girls' boxing by Down Knives, Gloves Up to the value of £3,000
• Targeted outreach at Nottingham Train Station to support young people involved in County Lines to the value of £10,000

Public Consultation Survey for the relocation of Newark Police Station

Proposals have been advanced to relocate Newark Police Station from its current location to a joint 'hub' with Newark and Sherwood District Council. The Police and Crime Panel was notified of this proposal in March 2021 as a 'decision of significant interest'. The incumbent Police and Crime Commissioner took office formally on 13th May 2021 having made a campaign commitment to ensure that a full public consultation on the proposed relocation has been carried out. There is therefore a need to commission a robust public survey to ensure that this commitment can be implemented and that meaningful public consultation informs any decision on the future of Newark Police Station. This need is consonant with the Commissioner's responsibility to listen to and reflect the thoughts and feelings of the residents of Nottinghamshire. A proposal has been received that will discharge this requirement in a timely and cost effective manner. 

Award of MoJ Funding

Ministry of Justice (MoJ) has awarded Commissioner Henry new Covid Recovery funding for domestic and sexual violence support services in 2021-2, plus additional funding for specialist Independent Sexual Violence Adviser (ISVA) and Independent Domestic Violence Adviser (IDVA) posts to help reduce waiting lists.

Lease Renewal - Phoenix House, Lime Tree Place, Mansfield

The above premises which comprise offices.and storage facilities are occupied by Nottinghamshire Police under a 10 year lease which expired on 4 October, 2019.  Since that time extensive discussions have taken place regarding a further long term lease. However, the site was formerly a gas depot and the landlord, National Grid Property Holdings/Birch Sites, is keen to complete site investigation works to establish the extent of any underground contamination prior to arrariQing clean up works and before a further long term lease is entered into.

Therefore a two stage approach has been agreed with a short term lease being entered into, backdated to the expiry of the previous lease. This short term lease will run until 30 September, 2021 following the completion of site investigation works. This will be followed by a further 10 year lease upon · expiry of the short term lease, with a tenant only break option after 5 years.

As part of the negotiations, a substantial reduction in rent has been negotiated to take effect from 5 April, 2020

Wide Area Network Connectivity 2021

This notice is for the Direct Award to Virgin Media Business UK.

Virgin Media Business are the incumbent provider for the Nottinghamshire Police Force's Wide Area Network Connectivity services.  This notice is requesting approval for the direct award to Virgin Media Business UK for a 5 year Wide Area Network Connectivity contract with a total value of £1,637,953.65.

Appointment of Millbank Creative

To approve the short term appointment of Millbank Creative to provide interim advice on
communications for the PCC.

Approval of VRU and CDP Spend on the Next Gen Programme and transfer of Crime Beat Award money

This notice of decision requests approval of the following:

• Approval of £15,000 of VRU and £1,0000 of CDP Spend on the Next Gen Programme, as detailed in the Decision
• Approval of the transfer of £1,000 to Powell and Barnes Media, as detailed in the Decision

Continuation of Policies and Procedures

This decision record confirms the continuation of the Office of the Police and Crime Commissioner's policies and procedures, Working Together Part A and Financial Regulations Part B (including Contract Standing Orders, Procurement Standing Orders and Land and Buildings) along with other HR policies.

For business continuity purposes, the Commissioner is requested to approve the continuation of the current policies.

Night time levy (CCTV Milton Street)

To seek approval for spending of £3892 + VAT from the Late Night Levy monies to enable a
CCTV  camera pole mounted to an existing lighting column outside McDonalds on Milton Street, Nottingham City Centre

New Adult Sexual Assault Referral Centre (ASARC)

By the Decision Notice dated 20th May, 2020, it was agreed to fund the estimated cost of £1.6m (circa £1.3m new spend) to design and build a new adult SARC building and include that sum in the capital programme.  Since that time, a Design Team has been appointed, a full design has been completed, full planning permission has been obtained and the construction works have been competitively tendered.

2021/22 Charging Rates for Police Services

This is the annual review of the Charging Rates for Police Services for Nottinghamshire Police which will be used during the financial year 2021 /22 to recover costs for activities undertaken for third parties.

Legally Qualified Chair Fees

The daily rate for Legally Qualified Chairs (LQCs) has increased from £366.00 to £511.56 . This is backdated to 1 February 2020 when the new regulations came into force.  This fee is now in line with the rate for Police Appeal Tribunal Chairs.

The half day fee is now £255.50. The preparation and report writing fee has also been amended and has increased from £50.50 to £73.00 per hour. This is capped at 14 hours unless approved by the Chief Finance Officer.

Double Impact Interim Funding May 2021

Double Impact is a well established service working in Nottingham and Nottinghamshire to provide recovery support including education and employment skills for people with substance misuse needs. The service works closely with PCC and local authority commissioned support services. Its county provision is funded by the Lottery, with the current funding finishing in April 2021. A second stage grant application is with the Lottery with a funding decision expected in late April 2021.

In view of the potential imminent loss of funding, Double Impact advised that it would have to close the service for new referrals and stop all county provision at the end of April 2021. The PCC became aware of Double Impact's funding situation in late March 2021.

Safer Streets Programme - Procurement Decisions

In July 2020, following a bid to the Home Office the PCC was awarded £550,000 Safer Streets funding to implement the bid submission proposals to reduce acquisitive crime in two Local Super Output Areas (LSOAs) in Newark Nottinghamshire.

A decision is required to provide PCC funding to continue the project for a further 12 months.

Nottinghamshire Heroes Event 2021

To seek agreement for funding to sponsor the Nottinghamshire Heroes Event for 2021.

Programme Management of Regain

Transactional elements relating to finance, payroll, L&D and people services for the force have
due historically to come been to an carried end in out by November the Multi 2022. Force Shared Services (MFSS). These arrangements are due to come to an end in November 2022.

Project Regain has been set up to manage the transition from MFSS to alternative provision.  As the programme is highly complex and involves a number of stakeholders and suppliers and as such the delivery of the programme has extended.

Duty Management System Replacement

The Force's Duty Management System has historically been provided by the Multi Force Shared Services (MFSS) as an inclusion to the contractual arrangement in relation to the transactional
elements (such as finance, payroll etc). These arrangements are due to come to an end in
November 2022, and the force have been working with Mint Commercial Services to source a
replacement with sufficient time to implement prior to the ceasing of the MFSS arrangement.

The requirement for a duty management system is to retain the same system but with alternative hosting arrangements and with an updated/upgraded version of the application.

Direct Award for #stopviolence Social Media Campaign

This decision form seeks approval of a Single Tender Waiver in order to directly award £36,600 to Powell and Barnes Media for the provision of the #stopviolence social media campaign and development of the HashtagNG website.

CREST Demand Modelling Tool and Thematic Deep Dive Analyses

Development of a bespoke demand modelling tool for Nottinghamshire Police including routine management and administration of the product and two thematic 'deep dive' analyses. Includes training, licencing to enable independent in-house management of the product following the two year developmental period.

Project Zeal Funding

Project Zeal is a joint Nottinghamshire Police/Co-Operative Group Limited initiative aiming to  tackle retain crime.  Many retail crime offenders are misusing drugs and alcohol.  The scheme has had success in the West Midlands by supporting offender to access detox and alcohol rehab support quickly.

The Co-Operative Group and its secure partner Mitie have each identified £10k of funding which they would like to use to support greater access to rehabilitation and other substance misuse support for retail offenders in Nottingham.  The PCC has agreed to provide £10k of match funding for the scheme.

Funding for the National Ugly Mugs Scheme 2021/22

The PCC is asked to confirm his verbal agreement to award funding of up to £4,000 to support the National Ugly Mugs Scheme and specifically the work they undertake in Nottinghamshire.

Capital Virement Vehicle Purchases

As a result of the withdrawal from the PFI contract with Venson in December 2020, the force will directly incur the cost of purchasing all vehicles. During the exit process it was identified that £283k worth of costs were incurred in relation to new vehicles under the Venson replacement programme, this cost can no longer be recharged to Venson. Whilst existing budgets have been used to off-set the costs, it has created the need for virements within the fleet projects to cover the costs.

It is requested to vire £227k into the vehicle and equipment replacement capital programme, £56k of costs can already be met from that project.

Review and potential award of funding for personal health budgets for adult survivors of child sexual abuse

In 2019 the PCC secured NHSE funding for personal health budget for adult survivors of child sexual abuse. He awarded a grant to Nottingham and Nottinghamshire CCGs to employ a Personalised Support and Care Officer and award personal health budgets to survivors (Decision reference 2020.037).

Survivors have reported that the personal health budgets awarded have achieved positive outcomes. However following an imminent change in staff at the CCG and the changed and improved sexual violence support landscape in Nottinghamshire, there is a need to consider how best to manage future personal health budgets. Pending a decision about future budgets, the funding previously awarded to the CCG will be returned to the PCC.

DSVA Helpline county contribution - contract award 2020-8

As outlined in Notice of Decision 2020.007, the PCC agreed domestic abuse funding could be used to support Nottinghamshire County Council's award of three separate contracts to deliver domestic abuse support services in the county to Juno Women's Aid, Nottinghamshire Women's and Equation.  The contracts were awarded under a framework, which included provision of the domestic abuse helpline.

The PCC is requested to confirm his earlier approval to provide £29,803.81 pa to Nottinghamshire County Council to contribute towards delivery of the DSVA helpline for the period 2019-22, delivered by Juno Women's Aid as recommended by the County Council.

Independent Sexual Violence Adviser (ISVA) Service Contract Extensions 2021-2

As outlined in Notice of Decision 2018.050, following an open procurement exercise, the PCC agreed to award a contract to deliver an adult ISVA service to Notts SVS Services and a contract to lmara to deliver a Children and Young People's ISVA Service. The adult ISVA service includes the Survivor Support Service, which provides longer term and more intensive ISVA support to adult survivors of child sexual abuse. The contracts expired in June 2020. However, the ISVA Invitation to Tender included the option of two possible one year extensions for each service. The PCC agreed the first one year extension in June 2020 (Notice of Decision 2020.035) and is now requested to approve to the second one year extension.

During 2020 the PCC successfully secured additional funding for ISVA provision 1n 2021-2: £86,250 for the ISVA service and £66,875 for the CHISVA service. 

Direct Award for Targeted Youth Outreach

This decision form seeks approval of a Single Tender Waiver in order to directly award £60,000 to Nottingham Forest Community Trust (NFCT) for the provision of continued targeted youth outreach by Breaking Barriers Building Bridges (BBBB).

Violence Reduction Unit (VRU)- Proposed VRU budget from April 15 2021 - March 315 2022

This decision form outlines the VRU budget forecast from April 1st 2021 - March 31st 2022 and seeks approval of spend in line with conditions described in the VRU Home Office Grant Agreement.
This decision notice also seeks delegated authority for the VRU Director to take and implement decisions to spend funding in line with the proposed budget and OPCC financial regulations.

NHS England Surge Funding - COVID 19 and Support for Voluntary Sector Sexual Violence Support Service

The PCC is asked to confirm his agreement to provide Nottinghamshire SVSS with an additional £65,362 NHSE surge funding via their Sexual Violence Hub contract to provide services which will help to maintain safety and support in the community following the anticipated surge in victims and survivors coming forwards following the cessation of Covid restrictions and social distancing.

Carry Forward of 2020/21 Community Safety and VRU Fund Grant to Equation

The PCC is asked to confirm his agreement to allow Equation to carry forward some spend and delivery associated with their 2020/21 Community Safety and VRU Fund Grant. This would allow Equation to undertake delivery of the four funded Choices Projects in schools in the 2021 summer term. The project will therefore be fully spent and delivered by 31st July 2021. No additional funding is being provided.

PCC Small Grant: Modern Slavery Protection and Prevention

The Modern Slavery and Organised Immigration Crime (MSOIC) Programme made £3,000
available to Nottinghamshire PCC in December 2020 for targeted activity to tackle modern slavery among vulnerable sectors of the community. Following consideration at the Nottinghamshire Anti­Slavery Partnership, the PCC agreed to support a bid for 6 'Traffic Jam' licences which will be piloted by Nottinghamshire Police over a 12 month period.

Supported Accommodation: Women in the CJS

The National Probation Service, Clear Directions housing agency and the Nottingham Women's Centre are collaborating via the PCC's Women and girls in the CJS steering group plan to implement and evaluate a supported housing pilot for vulnerable women in the Criminal Justice System in Nottinghamshire.

Police and Crime Survey Uplift - COVID safety measures

Uplift in cost of administering the Nottinghamshire Police and Crime Survey in order to ensure compliance with Market Research Society Guidelines and Public Health guidance in view of the Coronavirus pandemic.

Domestic Violence Per etrator Pro ramme- Procurement Decisions

The Office of the Police and Crime Commissioner (OPCC) and Nottinghamshire Police submitted a bid to the Home Office for funding to design, develop and evaluate a perpetrator programme for DV in September 2020. Funding was successfully secured from the Home Office in November 2020 initiating the development of the programme. A total of £207,307 was awarded from the Home Office to be spent on the project development until the 31st March 2021. OPCC/Nottinghamshire Police match funding (£208,834) will be used for the programme delivery between 1st April and 30th September 2021 .

J9 Campaign Initiative (Rushcliffe)

The PCC is asked to confirm his verbal agreement to award funding for the following:

J9 Campaign Initiative (Rushcliffe) - up to £364.45 for promotional materials associated with the J9 campaign Initiative in Rushcliffe.  This funding would be met from within the 2020/21 Commissioning budget.

Safer Streets Pro ram - Procurement Decisions

In July 2020, following a bid to the Home Office, the PCC was awarded £550,000 Safer Streets funding to implement the bid submission proposals to reduce acquisitive crime in two Local Super Output Areas (LSOAs) in Newark Nottinghamshire.  A decision is required around a number of the procurement decisions associated with this funding.

Community Safety and Violence Reduction Unit Fund 2021/22 and Stapleford Place Fun

The PCC is requested to confirm his verbal agreement to award up to £250,000 of the 2021-22 Community Safety Grant in small grants to 18 third sector organisations through the 2021-22 Community Safety and Violence Reduction Unit Fund

Domestic Abuse Partnership Car Pilot

The PCC and Nottinghamshire Police wish to pilot a "Domestic Abuse Partnership Car" initiative. The initiative will involve domestic abuse support workers from the specialist support agencies accompanying police officers as a secondary response to calls where survivors do not want to engage with police officers. The pilot will run for a year from 1 April 2021 on Friday and Saturday nights in Ashfield and Mansfield. The model is based on an initiative in West Yorkshire which has improved criminal justice outcomes as well as survivors' engagement with support services.

Home Office Violence Reduction Unit VRU Funding 2020/21 - Update

This decision form provides an update of spend against the VRU budget during Q4 of 2020/21 to ensure spend can be maximised to support the core purpose of the VRU in reducing serious violence.  A request will be made to the Home Office in line with the Grant Agreement signed in June 2020.

Dissemination of COP Fundin 2021/2022

This decision form provides an outline of division of funding by the Crime and Drugs Partnership (COP) during 2021/22

Home Office Covid 19 Small Grants

This decision form seeks approval for recipients of the Winter Contingency fund provided by the Home Office. The Home Office has provided a Grant of £52,080 to the Nottingham and Nottinghamshire VRU to distribute to charitable organisations and social enterprises with the means to rapidly boost their support offer, helping to ensure that children and young people are kept safe from serious violence, county-lines activity and other forms of exploitation. The funding will be used to mitigate negative effects to protective factors caused by COVID-19 related restrictive measures.

2021-22 Community Safety Grants to Nottingham Crime and Drugs Partnership (CDP) and Safer Nottinghamshire Board (SNB

The PCC is requested to confirm his verbal agreement to use 2021-22 Community Safety Grant to:

• Award up to £747,660 of the Community Safety Grant to the Nottingham Crime and Drugs Partnership (COP), subject to a satisfactory delivery plan, and
• Award up to £625,118 of the Community Safety Grant to the Safer Nottinghamshire Board (SNB), subject to a satisfactory delivery plan,

Sexual Violence Mental Health Practitioner Pilot- Contract Award Recommendation

The PCC wishes to implement the recommendations in his 2019 Sexual Violence Needs Assessment. One of the recommendations was that commissioners should ensure that: "survivors have access to mental health assessments within specialist SV services to avoid survivors having to access support through GPs, accurately identify the level of need in relation to mental health and be able to be referred into NHS mental health services when appropriate".

Additional MARAC IDVA and admin support in Nottingham from 1 April 2020

In 2019 the PCC agreed to award a contract to Juno Women's Aid (formerly WAIS) to deliver domestic abuse support in Nottingham (Decision reference 2019.023). The contract is managed by Nottingham City Council as the lead commissioner and includes the provision of MARAC IDVA.
Since 2018, in response to high numbers of presenting high risk cases, the PCC has agreed to pay for the funding of 2 full time MARAC IDVA posts in the city. The funding for these posts has been agreed annually by the PCC. Referrals to the city MARAC remain high and have increased during the Covid pandemic. The posts are still required.

Award of contract to deliver the city domestic abuse professionals, prevention and communities service 2021-30

As set out in Notice of Decision reference 2020.068, the PCC agreed to co-commission a new domestic abuse professionals, prevention and communities service for the period 2021-30, with Nottingham City Council acting as the lead commissioner.

An invitation to tender was published by the City Council in October 2020. One bid was received. The bid was evaluated by a panel of City Council and OPCC staff, which concluded that the bid met the required quality and financial thresholds.

Precept and Budget 2021-22

The Police and Crime Panel met on the 4th February to consider the proposed precept for 2021-22. To support them in this they were provided with budget reports and financial strategies that provided detail on how the precept and government grant would be utilised in 2021-22.

The precept increase proposed was approved by the panel.  The relevant papers can be found here (as not attached to the downloadable decision).

Cleaning of police premises including custody suites and control rooms

To recommend approval for the award of a contract to Q3 for general office/building cleaning, including Custody Suites/Control Rooms for 32 sites in Nottinghamshire Police.

The total contract value for all elements is £2,850,000 ex VAT across 3 years 1+1 option to extend Cleaning of police premises including custody suites and control room.

Sale and temporary leaseback of Bridewell Custody Suite, Carrington Street, Nottingham

Following the decision to construct a new Custody Suite at Radford Road, Nottingham, the existing Bridewell Custody Suite is surplus to requirements and it is anticipated that it will be vacated in late Summer, 2021.

The freehold interest in the Bridewell was formally vested in the former Police Authority by a Transfer Deed dated 31 October, 2007. The Transfer Deed contains provisions for a future sale of the Bridewell which includes a requirement to undertake a range of building works to separate the building physically and from a services point of view, from the adjacent Magistrates Courts. The Transfer Deed also requires notice of an intention to sell the building to be given to Her Majesty's Courts and Tribunals Service (HMCTS) prior to any sale to a third party. HMCTS have first refusal to acquire the building and there is a provision for the price to be set by arbitration should the parties not be able to agree a price.
On 6th July, 2020, formal Notice was given to HMCTS of the intention to sell the building. On 22nd December, 2020, HMCTS formally responded confirming their intention to acquire the building and making a formal offer.

Nottinghamshire Victim CARE contract extension 2021-2022

In 2016 the PCC commissioned Catch 22 to deliver a new victim support and victim-initiated restorative justice service now known as Nottinghamshire Victim CARE (outlined in Notice of Decision 2017.004). The contract that was awarded ran from the period 15 November 2016 to 31 March 2020 with the potential to extend the contract for two years ( 1 + 1) from 1 April 2020 to 31 March 2022.

In March 2020 the PCC approved the extension of the contract for 1 year from 1 April 2020 to 31st March 2021 (outlined in Notice of Decision 2020.014).

The PCC is now asked to confirm his verbal approval to provide Catch 22 with the final one year extension to the contract until March 2022, in line with the tender award. This is a financial commitment of £635,568 to be funded by Victims Services Grant and Community Safety Grant

Police Complaint Reviews

Where complaint has been recorded under Schedule 3 of the Police Reform Act 2002, the complainant has a right to apply for a review of a police complaint.

Police and Crime Commissioners (PCCs) have taken on responsibility for reviewing police complaints.  It is proposed that the Police and Crime Commissioner agrees to a new contract with Sancus Solutions Ltd starting from 1 February 2021 for 12 months with an option to extend for a further 12 months.

Nottinghamshire Police - Car Parks Project

To reccommend approval for the award of contract to Hilton Bodill Ltd for the Faithful & Gould (F&G) run procurement exercise to upgrade several Nottinghamshire Police car parks. 

Nottingham Custody Suite

The Capital Programme which was presented at the Police and Crime Panel meeting on 6th February 2020 approved a budget for the Nottingham Custody Suite to the value of £12.4m in 2020/21 and future year's budgets of £3.253m.

The custody project is a multiyear project to deliver a new Nottingham Custody Suite at a new location within the City, work is now ahead of schedule, and we are therefore at this point intime predicting that the budget allocated to this financial year is at risk of overspending.  It is reuested that £600k of budget allocated to 2021/22 is brought forward to 2020/21 to cover the costs.

It is expected that the project will be delivered on budget in totality, but the phasing maybe a little out of line with costs being incurred.  For a multi-million pound project, over multi years this is not unusual.

Property Act Fund

Operation Eliminate has been funded by monies drawn from the OPCC held Police property fund. The force views this work as a priority due to the increasing risks posed from the increase in volume of both physical and digital exhibits. Ongoing work is taking place to devise a strategy to better manage this work-stream in the future but the legacy review activity needs to progress in tandem and at pace.

CSI Facilities and ISO 1700 Compliance

The Forensic Regulator has stipulated that all CSI departments in the country must comply with ISO 1700 no later than March 2021. In order to meet these requirements, standards, processes, procedures, training, competency and anti-contamination measures have all had to be reviewed and updated. This has impacts on all areas including the building facilities which will require changes in order to comply with the current and future demands of ISO accreditation.

Sale of Hucknall Police Station, Watnall Road, Hucknall

Hucknall Police Station was previously the local policing base for Hucknall and the main Force Training Centre. The Police Station moved in February, 2020 to a new Tri-Service Station joint with EMAS and Nottinghamshire Fire and Rescue Service at the existing Ambulance Station site. In October, 2020, training transferred to West Bridgford Police Station pending the permanent move to the new training facility being constructed at the Sherwood Lodge site. The site is now vacant and surplus to requirements and a full marketing exercise has been undertaken by Agents Lambert Smith Hampton.